1. Registration Foundations (9:00am - 9:45 am)     
   • Advising overview session. Students will view a registration presentation with their OL during their second A&O Community Group. 
   • UAA, OMA&D, and select Group Advising Departments to participate in the session. 
   • All group appointments will have an assigned Orientation Leader. Review OL roles below - step 4.
   • There is an extended registration foundations session that runs from 9:00am - 10:30am. Check presenter list to see if you department is following the extended- or regular registration foundations session.  
2. Course Registration (1:30pm-4:00pm) 
   • Individual and Group Appointments 
     • Review transfer advising learning outcomes for the appointment.  
     • All group appointments will have an assigned OL. Review OL roles below - step 4. 
     • Please have students complete the Advising & Registration Check-In Form after they have registered. 
3. Registration Lab
   • Students in the rotation I: Individual Appts have the option of attending the registration lab for additional registration support.  
   • Students in rotation G: Group Appts will be registered in their group advising appointment.  
   • Please have students complete the Advising & Registration Check-In Form after they have registered. 
4. Orientation Leader Role: Orientation Leaders will staff all group advising sessions (registration foundations and course registration). You can view your assigned OL on the /presenterlist and add the student as an alternate host. Please update the academic support guide to outline how you would like OL's to support your sessions. OL's can do the following: 
   • Admit people to the room
   • OL Speaker (welcome, introduce presenter)
   • Time cues (private chat)
   • Manage breakout rooms & polls
   • Help with Q&A in the general space while you might be meeting with a student in a breakout room
   • Manage chat 
   • Help navigate registration screens and the process in MyUW, MyPlan, and registration via SLN. 

Afternoon Advising Rotations for Course Registration 

Please direct students to look at their schedule after your appointment. They have additional orientation community group meetings and tasks to complete.

If you have a student who arrives at your appointment unprepared, please let us know. We will contact the students to ensure they get the necessary information.  

Individual Advising Appointments: Due to the limited time, you do not need to register the student for classes, but please provide them with all information needed to finalize registration in the lab.

Group Advising Appointments: Transfer A&O group advising is the time to register a student for classes in addition to further supporting students' unique needs. 

Registration Lab: UAA and OMAD will run a registration lab each day from 2:00 - 4:00 p.m. If you run out of time, you can find the link to the lab on our presenter list document or reach out to a team member.  

How to find your students in /aolist

• First navigate to fyp.uw.edu/aolist and select sheet with the data/session you have appointments with students
• Find column AI (Adv_Reg_2_Dept) and scroll down the spreadsheet until you find your department.
• Double check column AK (Adv_Reg_2_Time), AL (Adv_Reg_2_First), AM (Adv_Reg_2_Last). This should be your appointment time, first name and last name respectively.
• Your student's name, ID and information will be in the same row of the spreadsheet. DO NOT SORT the spreadsheet. We recommend that you use the arrow keys on your computer to navigate the cells of /aolist. 

Zoom rooms

• For individual advising appointments we will use this Zoom link - https://washington.zoom.us/j/92481057787
• For group advising appointments, advisers will use the Zoom link submitted by their department. These Zoom links can be found in the presenter list, transfer adviser tab (B2), and are also listed below. 

FYP will follow the process outlined by Admissions: if a student is admitted as a pre-major, they will be advised by a pre-major adviser  (i.e. Office of Minority Affairs & Diversity (OMAD) or UAA Advising). However, departmental advisers are encouraged to reach out to students who express interest in their major—FYP supports and encourages early outreach and guidance from departments. Please note the following:

• Departments can view a list of interested pre-major students by running a report in the Bi Portal and are encouraged to send welcome emails or additional communications. Explore examples from departments. 
• Departments can see when a student is attending orientation by checking the "Advising Date" column in the Bi Portal or by reviewing the A&O Student List.
• Departments can pre-enroll a student in a seminar before they arrive for Advising & Orientation (A&O), if they choose.
• FYP is encouraging all students to make an appointment or attend drop-in sessions with departmental advisers using the departmental advising link during A&O Part 2.
• Meeting first with a pre-major adviser and then following up with a departmental advising appointment gives students the opportunity to “learn how to fish”—developing the skills to explore and navigate their academic path independently.

Why the change?
Pre-major students are not yet part of a department, so there is specific information their pre-major advisers need to communicate. If a department wishes to admit students directly into the major, we recommend working to shift policy so students can be conditionally admitted at the time of acceptance to the UW.

FYP will send out a Google Form to collect adviser availability prior to Orientation Dates starting. FYP and UAA will schedule advising appointments for all departments based on the provided availability. Please email uwao@uw.edu to provide or edit your availability. 

One week prior to each session, you will receive an email informing you that the session has closed and how many students have signed up for an appointment with your department.

We want students to be connected to departments early to ensure a smooth transfer transition. At your leisure please review the learning outcomes for transfer appointments. During the advising appointments, we recommend structuring your time to include the following:

1. Begin the discussion around applying for a major and identifying the student’s area of interest.
2. First-quarter class registration - balance schedule, credit load, courses needed, back-up course option.
3. Transfer credits and final transcripts (making sure they have been submitted)
4. Answer general questions from the student and plans for success (study abroad and how they make it fit, double majoring, minors, denied from competitive major - what’s next, etc.)
5. Course registration override or add code needs
6. Register for classes (Group Advising rotation F appointment only)

While we make every effort to have transfer students be seen by departmental advisers, this does not always happen during A&O. To ensure that transfer students are completing their advising and registration process during an advising appointment with Undergraduate Academic Advising, we are requesting that departments share information not readily found on websites that is specific for Transfer Students. Please follow these instructions in order to share content. This content is only available to UAA Advising and First Year Programs Professional Staff: 

• Complete Sharepoint form with contact info: https://forms.office.com/r/vxVDKzniZa
• You will receive an email with an invitation to join a Sharepoint folder. 
• Once invited to the drive, create a folder with the name of your department (add subfolders if you have different info for different majors in your department)
• Suggestions for things to add: 
  • Important course sequencing that is not obvious to those outside programs
  • Course registration information
  • Do you hold spaces for transfer students?
  • Put add codes in your folder for direct registration.  
  • Sample schedules (if normally given to transfer students)
  • Important handouts that are normally given to transfer students
  • Pre-requisite/admissions tips not immediately obvious on the website