HOMEBASE

• Clock in (Opening Shift begins at 8:00 AM) (7:00 AM in Summer)
• Clock Out

KITCHEN

• Put away dishes in drying rack
• Check paper amounts in RICOH copier (refill if necessary)

FRONT DESK

• Turn the display monitor TV on by pushing the bottom button on the right hand side.
• Log into the display monitor computer (located under the desk directly under the printer).
  • Log on using the FYP@uw.edu username & password
• Turn on the laptop next to the printer and open up fyp.washington.edu/phone for phone agent
• Select music (either with Pandora or your own Spotify- clean versions)
  • Pandora log in:
    • Username: fyp@uw.edu
    • Password: oldawg
• Start Front Desk Slideshow & Press F11 to make full screen
  • http://carousel.oma.washington.edu/CarouselWebDisplay/WebDisplay.aspx?ChannelID=7
  • Or Cherry Blossom Camera: https://www.youtube.com/watch?v=CneegOAIOrw
  • Only display one of these two options
• Log into Front Desk computer using FYP NetID
  • Open MS Teams
  • Username: your UW Email
  • Password: NetID password
• Check Front Desk Phone Voicemail (You have to log-in, it won’t show there are messages)
  • ​Log voicemail information here: fyp.washington.edu/phonelog​ (keep this open your entire shift to document all phone calls) 
    • Be prepared to write down:  Date, Name, Phone Number, Reason, Action, your initials
    • Dial 79898
    • Press #, then 2216017
    • Input the password, 999991
    • To listen to new messages, press 1 and then 1 again
    • Delete it by dialing 7
• Check Trello Cards (All-Office Announcements, MGH Announcements, MGH SA Projects)
  • fyp.washington.edu/trello
• Organize Front Desk (Including cleaning up all sticky notes & paper)
• Open all required tabs on the computer under “Front Desk Tabs” folder
• Log into Phone when it's time for the office to open
  • On the face of your phone you have the “OK” button surrounded by the four arrows.
  • ​Push left arrow twice until you see a screen that says “Log In”
    • Select “Log In”
    • You’ll hear beeping, then the screen will return to the main screen.
  • Push left arrow once.
    • You will come to a screen that has three options
    • Highlight “Open/Auto-In”and click “OK”
  • You know you have logged in successfully when a plus sign in a green circle appears in the top left of the display.
    ​OR
  • On the main screen there is an option that says “Log In”. Select the clear button on the phone next to it.
  • The phone will make a beeping sound and will return to the main screen.
  • Select the option “Open” underneath “Log In”.
• Stay on top of FYP email and aim to clean out the inbox during your shift. Respond appropriately and once you’ve responded, file the email away in the appropriate folder.
• FIG Leader Printing (Fall Only)

MISCELLANEOUS

• Turn on all the lights
• Reset Conference Room
• Erase whiteboard in Conference Room

HOMEBASE

• Clock in
• Clock Out

KITCHEN

• Check Dish Duty schedule and do dishes if the arrow is on “Students”  
• Check on cleanliness of kitchen

FRONT DESK

• Check Trello Cards (All-Office Announcements, MGH Announcements, MGH SA Projects)
  • fyp.washington.edu/trello
• Make sure all required tabs on the computer under “Front Desk Tabs” folder are open
• Log into MS Teams using your own UW Email (keep this open your entire shift)
• Stay on top of FYP email and aim to clean out the inbox during your shift. Respond appropriately and once you’ve responded, file the email away in the appropriate folder.
• Check Front Desk Phone Voicemail (You have to log-in, it won’t show there are messages)
  • ​Log voicemail information here: fyp.washington.edu/phonelog
    • Be prepared to write down:  Date, Name, Phone Number, Reason, Action, your initials
    • Dial 79898
    • Press #, then 2216017
    • Input the password, 999991
    • To listen to new messages, press 1 and then 1 again
    • Delete it by dialing 7

MISCELLANEOUS

• Deliver Mail to mailboxes (Pro Staff by MGH 120B & StuCo’s by middle column)
• ​Check for mail deliveries and pick up (MGH 093)
• Label any program food that is in the kitchen with the date using a permanent marker

HOMEBASE

• Clock in
• Clock Out (Closing Shift ends at 5:00 PM) (5:30 PM in Summer)

KITCHEN

• Turn off kitchen light (Only if you are the last one in the office)
• Wipe down sink if it has food remnants in it
• Organize and wipe down kitchen counter

FRONT DESK

• Check Trello Cards (All-Office Announcements, MGH Announcements, MGH SA Projects)
  • fyp.washington.edu/trello
• Stay on top of FYP email and aim to clean out the inbox during your shift. Respond appropriately and once you’ve responded, file the email away in the appropriate folder.
• Log into MS Teams with your own UW Email. (keep this open your entire shift)
• Check Front Desk Phone Voicemail (You have to log-in, it won’t show there are messages)
  • ​Log voicemail information here:fyp.washington.edu/phonelog
    • Be prepared to write down:  Date, Name, Phone Number, Reason, Action, your initials
    • Dial 79898
    • Press #, then 2216017
    • Input the password, 999991
    • To listen to new messages, press 1 and then 1 again
    • Delete it by dialing 7
• Log out of Phone when it's time for the office to close
  • Push *22. That will log you out of the line.
• Turn off Slideshow computer & Display Monitor
• Turn of Laptop next to the printer 
• Turn off all computers at the Front Desk
• Organize Front Desk, including cleaning up all sticky notes & paper & shred the paper out in the shred basket
  • No Student Information Should be left on the desk!

MISCELLANEOUS

• Mail- deliver and pick up (MGH 093)
• Vacuum- Front Entrance & SA Area (Located in 120A)
• Sanitize all surfaces
• Hang posters and remove any expired/unapproved posters
• Be sure projector in conference room is turned off
• Empty all recycling and trash bins in main office
• Turn off all lights
• Reset Conference Room & Replace and fill the water in the Water Pitcher