First Year Programs

Student Coordinator: Program Systems

The Program Systems Student Coordinator (StuCo) works as part of a collaborative team of professional staff, Student Coordinators, Student Assistants, and other student leaders to foster a meaningful first-year experience at the University of Washington. This Student Coordinator provides highly detailed support for course management and auditing of FIG clustering. They will also create, run, and send data-heavy reports as well as develop office-wide FYP assessments. 

Summary of work 

The Program Systems Student Coordinator will: 

  • Manage FIG Cluster email (60%)
    • Support the FIG Program Manager and FIG Cluster Program Manager in monitoring and responding to all inquiries in the FIG (First-year Interest Groups) Cluster email account (cluster@uw.edu). 
      Utilize the Student Database system (SDB) to register students for extra FIG seats, respond period 24–48 hours after request is submitted 
      Respond to general inquiries relating to extra seats, FIGS, and registration
      Use high attention to detail to run audits and compare emails, spreadsheets, FIG website, and the SDB system against each other
  • Develop and communicate reports (35%)
    • Maintain up-to-date and clean internal spreadsheets, establish clear channels of communication with FIG Program Manager and FIG Cluster Program Manager
    • Using Excel, create and disseminate weekly reports of FIG clusters, extra seats, and fill rates to program managers and campus partners
    • Regularly audit and cross reference SDB and the Time Schedule with FYP internal systems and websites 
  • Other duties as assigned (5%)
    • Support professional staff in the development of office-wide assessments within SkyFactor and Visual Zen
    • Actively engage with office activities and provide feedback on our procedures

Required qualifications

  • Full-time, degree-seeking, undergraduate student at the University of Washington in Seattle
  • Enrolled in at least 12 credits in spring quarter
  • Enrolled in no more than 5 credits in summer quarter
  • Good academic and conduct standing prior to and throughout the entire term of employment.
  • Must be available to work spring quarter–start of fall quarter

Desired qualifications 

  • Highly organized and detail-oriented, must be flexible and able to work in a fast-paced environment
  • Must be able to effectively communicate/track thought processes, project status, and context to multiple supervisors 
  • Experience manipulating large data sets into accessible reports, advanced experience with excel is preferred but not required
  • Familiarity with the University of Washington Student Database (SDB) 
  • Experience crafting detailed written communication that is accessible to various audiences

Application

Applications are currently closed.