Advising & Orientation (A&O) Student Coordinators (StuCos) are part of a collaborative team that supports the planning and delivery of A&O programs. They work closely with professional and student staff to ensure a smooth transition for incoming students.
StuCos serve as paraprofessionals, leading A&O programming and managing the recruitment, training and supervision of Virtual Orientation Leaders. They also help with other programs as needed, providing high-quality support to first-year (U.S. and international) and transfer students.
Overview
Hourly wage: $20.76 (effective January 1, 2025)
Start/end dates: Week of October 6 2025–October, 2026
Student Employees cannot work more than 19.5 hours per week while classes are in session, including finals week, but can work up to 39.5 hours during breaks in winter and spring as agreed upon by your supervisor.
Hours available:
- Autumn Quarter (2025): 10 hrs/wk
- Winter Quarter: 10–15 hrs/wk
- Spring Quarter: 10–15 hrs/wk
- Summer Quarter: 39.5 hrs/wk
- Autumn Quarter (2026): 5 hrs/wk
Leave time (including vacation and sick time) may impact hours worked each week.
This position is an in-person position in MGH 120 with occasional work from home opportunities if needed and as agreed upon by your supervisor.
Summary of work
The StuCo for A&O Logistics will:
A&O program (40%)
- Develop proficiency in utilizing and building technical and administrative skills/tasks within Microsoft Office, Google Suite, Zoom, Visual Zen, and other internal UW databases/systems.
- Manage A&O preparation processes (all quarters): prep calendar (internal operations schedule), auditing/uploading student rosters, manage lists from campus partners (athletics, engineering, College Edge), track student scheduling.
- Organize and audit A&O spreadsheets for various stakeholders - Presenter List and VOL Sheets.
- Help manage the A&O reservation system (Visual Zen), assist students in making reservations.
- Manage Zoom logistics, including creating meetings, updating alternate hosts and other settings, monitoring the Zoom logistics calendar to ensure all events hosted in FYP Zoom accounts do not conflict, and more.
- Support the A&O Program StuCo in developing engagement activities for Virtual Orientation Leaders (ex. prebrief/debrief activities).
- Manage attendance processes during A&O with Virtual Orientation Leaders: collaborate with Student Assistants to message students, update A&O reservations.
- Support Virtual Orientation Leaders and A&O Program StuCo throughout the summer, including but not limited to facilitating A&O sessions, taking session attendance, leading Zoom check-ins with VOLs, and facilitating VOL student-outreach time.
- Other FYP duties: Including but not limited to providing feedback on documents, presenting during student trainings, and supporting live Zoom rooms.
- Support the planning and delivery of all programs in FYP in line with the functions of these roles and the StuCos’ developmental interests.
- Support with Spring GEN ST 370 grading
Communications and office support (55%)
- Collaborate with the Student Coordinator for A&O Programs and Systems to support campus partners and Virtual Orientation Leaders during A&O programming and Issues Chats.
- Manage website updates, including but not limited to the orientation website and student agendas.
- Manage student transition communications: create communication guides and support in responding to inquiries, help manage Mongoose texting platform and student call lists
- Support Student Assistants (SA) - assist with front desk operations, organize SA trainings, participate in SA meetings during A&O program as needed
- Manage the uwao@uw.edu and fyp@uw.edu inbox/calendar.
Recruitment (5%)
- Support in the selection of the Virtual Orientation Leader team including recruitment info sessions, application review, interview support, and the selection process.
- Participate in application reading for First-year Interest Group Leaders.
The position requires you to be located physically in the Mary Gates Hall Office (Suite 120). This position does not provide housing or a food stipend in the summer months.
Required qualifications
- Full-time, degree-seeking, undergraduate student at the University of Washington in Seattle.
- Enrolled in no more than 5 credits in summer quarter.
- Good academic- and conduct standing prior to and throughout the entire term of employment.
- Highly organized and detail-oriented.
- Must be available to work: autumn quarter 2025–autumn quarter 2026 (key program dates below, work will continue outside of these dates):
- Autumn 2025
- Winter Break - Winter A&O Dates (TBD)
- Winter 2026
- Virtual Orientation Leader/FIG Leader recruitment - (TBD, early February)
- Spring Break - Spring A&O Date (TBD)
- Spring
- Virtual Orientation Leader Training (TBD)
- Summer
- Virtual Orientation Leader training days (8am–5pm): Mid-June for 2 weeks
- A&O Dates (late June–September)
- Dawg Daze (September)
- Husky Kickoff (September)
- Autumn 2026
- Training new StuCo (3–5 hrs/week)
- Autumn 2025
Preferred qualifications
- Must be flexible and able to work in a fast-paced environment.
- Experience crafting detailed written communication that is accessible to various audiences
- Ability to remain curious, intentionally reflect, and generate creative suggestions
- Receptive to balancing several points of feedback, okay with public edits
- Flexible when working on collaborative and independent projects
- Willingness to seek help and ask questions
- Ability to collaborate with others over long-term projects
- Thorough understanding of how to build community within a team
- Experience working with FYP as a student employee, peer educator, or volunteer
- Experience and skills working with Microsoft Office and Google Suite, specifically Excel/Sheets