First Year Programs

Student Coordinators: A&O Logistics

The Student Coordinators (StuCos) for Advising & Orientation (A&O) work as part of a collaborative, cross-functional team to facilitate all aspects of the A&O program. The StuCos collaborate with each other to support professional staff, Student Assistants, Orientation Leaders, and other Student Coordinators in the planning and delivery of all programs for first-year students.

StuCos serve as paraprofessionals in the development and facilitation of Advising & Orientation programs and the recruitment, selection, training, and supervision of the Orientation Leader (OL) staff. StuCos also support other FYP programs as needed. As a team, we provide high-quality education, support, and transition resources to nearly 9,200 first-year students, including transfer and international students.

Overview

Current hourly wage: $19.97 (until December 31, 2024)

New hourly wage: $20.76 (effective January 1, 2025)

Start/end dates: Week of January 13, 2025 – March, 2026

Student Employees cannot work more than 19.5 hours per week while classes are in session, including finals week, but can work up to 39.5 hours during breaks in winter and spring as agreed upon by your supervisor. 

Hours available: 

  • Winter quarter: 10–15 hrs/wk
  • Spring quarter: 10–15 hrs/wk
  • Summer quarter: 39.5 hrs/wk
  • Autumn quarter: 10–15 hrs/wk

Leave time (including vacation and sick time) may impact hours worked each week.

This position is an in-person position in MGH 120 with occasional work from home opportunities if needed and as agreed upon by your supervisor.

Summary of work 

The StuCo for A&O Logistics will:

  • A&O program (40%)
    • Develop proficiency in utilizing and building technical and administrative skills/tasks within Microsoft Office, Google Suite, Zoom, Visual Zen, and other internal UW databases/systems.
    • Manage A&O preparation processes: Prep calendar (internal operations schedule), auditing student rosters, upload csv lists, manage lists from campus partners (athletics, engineering, College Edge), track student no-shows.
    • Organize and audit A&O spreadsheets for various stakeholders: Presenter list and VOL sheets.
    • Help manage the A&O reservation system (Visual Zen), assist students in making reservations.
    • Coordinate the collection, organization, captioning, and basic editing of all A&O media, including slides, videos, and photographs.
    • Manage Zoom logistics, including creating meetings, updating alternate hosts and other settings, monitoring the Zoom logistics calendar to ensure all events hosted in FYP Zoom accounts do not conflict, and more. 
    • Support the A&O Program StuCo in developing engagement activities for Orientation Leaders (ex. prebrief/debrief activities)
    • Manage attendance process during A&O with VOLs and process no-shows.
    • Support Orientation Leaders and A&O Program StuCo(s) throughout the summer, including but not limited to facilitating A&O sessions, taking session attendance, leading Zoom check-ins with VOLs, and facilitating VOL student outreach time.
    • Other FYP duties: Including but not limited to providing feedback on documents, presenting during student trainings, and supporting live Zoom rooms.
    • Support the planning and delivery of all programs in FYP in line with the functions of these roles and the StuCos’ developmental interests.
  • Communications & office support (55%)
    • Collaborate with the Student Coordinator for A&O Programs to support campus partners and Virtual Orientation Leaders during A&O programming, including issues chats and the end of summer celebration.
    • Manage website updates including but not limited to the orientation website and student agendas.
    • Manage student transition communications: create communication guides and support in responding to inquiries, help oversee FYP's Mongoose texting platform and student call lists
    • Support Student Assistants (SA): assist with front desk operations, organize SA trainings, participate in SA meetings during A&O program
    • Manage the fypadmin@uw.edu inbox and support the fyp@uw.edu inbox.
    • Staffing for Winter/Spring A&O.
    • Reaching out to VOL’s to secure support for session.
  • Recruitment (5%)
    • Support in the selection of the Virtual Orientation Leader team including recruitment info sessions, application review, interview support, and the selection process. 
    • Participate in application reading for First-year Interest Group Leaders

The position requires you to be located physically in the Mary Gates Hall Office (Suite 120). This position does not provide housing or a food stipend in the summer months.

Required qualifications

  • Full-time, degree-seeking, undergraduate student at the University of Washington in Seattle
  • Enrolled in at least 12 credits in spring quarter (spring-quarter graduates are eligible to apply)
  • Enrolled in no more than 5 credits in summer quarter
  • Good academic and conduct standing prior to and throughout the entire term of employment.
  • High attention to detail when auditing and creating documents.
  • Must be available to work winter quarter 2025–winter quarter 2026 (Key program dates below, work will continue outside of these dates):
    • Winter ('25)
      • VOL/FIGL recruitment (early February)
      • Spring break - Spring A&O (TBD)
    • Summer 
      • Training days (2 weeks in mid-June)
      • A&O dates (June - September)
      • Husky Kick-off (September)
    • Winter ('26)
      • Training new StuCo (3–5 hrs/week)

Preferred qualifications

  • Highly organized and detail-oriented, must be flexible and able to work in a fast-paced environment.
  • Experience crafting detailed written communication that is accessible to various audiences
  • Ability to remain curious, intentionally reflect, and generate creative suggestions
  • Receptive to balancing several points of feedback, okay with public edits
  • Flexible when working on collaborative and independent projects
  • Willingness to seek help and ask questions
  • Ability to collaborate with StuCo team over long-term projects
  • Thorough understanding of how to build community within a team
  • Experience working with FYP as a student employee, peer educator, or volunteer
  • Experience and skills working with Microsoft Office and Google Drive, specifically Excel/Sheets

Application

Applications are currently closed.