First Year Programs

Student Coordinators

The Student Coordinator position is highly visible on the UW campus and interacts daily with newly admitted students, their parents, University administrators, faculty, and staff. Student Coordinators support first-year student transition and learn about office and administrative functions while working closely as a team.

If you have questions about any aspect of the Student Coordinator selection process that are not answered on this page, please contact us at fypadmin@uw.edu or at 206-543-4905 (voice) or 206-207-5564 (text).

The following information applies to all Student Coordinator positions. Review each position posting for position-specific information.

Description

Student Coordinators serve as a liaison between professional staff and program-specific student staff members (Virtual Orientation Leaders, FIG Leaders, Dawg Daze Leaders, etc.) to support office operations and ensure programs run smoothly. Student Coordinators also perform the following functions:

Provide general support for all FYP programs, including Advising & Orientation, Dawg Daze, First-year Interest Groups, Collegium Seminars, Commuter & Transfer Commons, etc.

Interact with prospective and incoming students and their families by answering questions in person, over the telephone, email and text.

Assist first-year students and their families with issues related to FYP programs, services, policies and procedures.

Work collaboratively with other FYP staff members to support office operations including program registration, preparation, and logistics.

Qualifications

Full-time, continuing undergraduate student status at the University of Washington in Seattle.

A minimum GPA of 2.5 is required upon application and must be maintained throughout tenure in the position, unless an alternative arrangement has been agreed upon with the Operations Manager.

Desired Skills and Abilities

Strong oral and written communication skills

Highly organized and detail oriented

Proficiency with Microsoft Office and Google Suite products

Comfortable troubleshooting technology (computers, projectors, sound, etc.)

Knowledge of, or an aptitude and willingness to learn about, a wide variety of UW student resources and services

Comfortable working with a diverse population both in groups and individually

Desire to develop professionally

Ability to take initiative to solve problems

Ability to receive constructive feedback

Comfortable working independently

Experience with administrative support tasks preferred

Ability to lift 20lbs

Compensation and Benefits

Hourly wage: $20.76 (effective January 1, 2025)

Additional benefits include:

Significant responsibility given with the opportunity to work autonomously

Valuable for students who want to gain professional working experience and/or learn about student services in higher education

Work with friendly staff in a supportive, team-oriented environment

Work one-on-one with professional staff, including program managers, directors and deans

Work with diverse groups of people, from the office staff, to the public, to University officials

Relatively flexible schedule

Develop expert customer service skills

Excellent for students who are already involved or interested in higher education

These positions are Work-Study eligible

The Advising & Orientation (A&O) Student Coordinators (StuCos) work as part of a collaborative team of professional staff, Student Coordinators, Student Assistants, and other student leaders to foster a meaningful first-year experience at the University of Washington. There is one open position: StuCo for A&O Programs.

StuCos serve as paraprofessionals in the development and facilitation of Advising & Orientation programs and the recruitment, selection, training, and supervision of the Orientation Leader staff. StuCos also support other FYP programs as needed. Together as a team, we provide high-quality education, support, and transition resources to nearly 9,200 first-year students, including transfer and international students.

Overview

Hourly wage: $20.76 (effective January 1, 2025)

Start/end date: Oct. 2. 2024–Jan. 2026

Student Employees cannot work more than 19.5 hours per week while classes are in session, including finals week, but can work up to 39.5 hours during breaks in winter and spring as agreed upon by your supervisor.

Hours available:
Autumn quarter: 10–15/week
Winter quarter: 12–17/week
Spring quarter: 12–17/week
Summer: 35–39.5/week
Autumn quarter: 3–5/week (cross-training)

Leave time (including vacation and sick time) may impact hours worked each week.

This position is an in-person position in MGH 120 with occasional work from home opportunities if needed and as agreed upon by your supervisor.

Summary of work

The StuCo for A&O Program will:

Administrative work (40%)

Coordinate and support Virtual Orientation Leader (VOL) staffing, VOL training, daily briefs, and communication for all quarterly A&O programs (fall, winter, spring, and summer admits).

Staff winter and spring A&O sessions (fyp.uw.edu/calendar for dates).

Support in the selection of the Virtual Orientation Leader team, including recruitment info sessions, application review, interview support, and the selection process.

Create a VOL staff development & engagement calendar for the summer quarter (ie-debrief reflection questions, mid-summer evals, husky pups, secret VOL, end-of-summer celebration, campus-partner thank you, etc.)

Attend VOL events planned in the engagement plan if possible, ie - VOL dinners, etc.

Utilize and build technical and administrative skills/tasks within Microsoft Office, Google Suite, Zoom, Visual Zen, and other internal UW databases/systems.

Prepare presentations and present at various public events, including at FYP info sessions, etc.

Cross-train incoming A&O Student Coordinators during autumn quarter following the A&O summer.

Other FYP duties as assigned include but not limited to: reviewing websites and providing feedback, processing evaluation data, representing FYP at UW-wide events.

One-on-one makeup sessions for students who missed content as needed.

How 2 Husky slide development.

Help develop the connection-group VOL track for all A&O programs.

Primary support for the Virtual Orientation Leader training team in developing and carrying out the VOL Training Curriculum (40%).

Give feedback to Program Manager on training assignments, build out training site, develop weekly lesson plans/modules, facilitate training material, work with students who missed training material to facilitate and catch students up, track participation, grade and manage assignments, communicate with VOLs.

Provide additional support (20%)

Support and assist the StuCo for A&O logistics in their tasks and projects.

Facilitate 1:1 make-up sessions for students who need accommodations during winter and spring A&O.

Required qualifications

Full-time, degree-seeking, undergraduate student at the University of Washington in Seattle.

Enrolled in at least 12 credits in spring quarter (spring-quarter graduates are eligible to apply).

Enrolled in no more than 5 credits in summer quarter.

Good academic and conduct standing prior to and throughout the entire term of employment. This includes a GPA of 2.5 or above.

Must be available to work:

Autumn ('24)

Winter break: Winter A&O dates (December, dates TBD)

Winter ('25)

VOL/FIGL recruitment (early February)

Spring break: Spring A&O (TBD)

Spring

Virtual Orientation Leader training (TBD)

Summer

Training days (2 weeks in mid–June)

A&O dates (June–September)

Dawg Daze (September)

Husky Kick-off (September)

Autumn ('25)

Cross-training (3–5 hrs/week)

Preferred qualifications

Highly organized and detail-oriented, must be flexible and able to work in a fast-paced environment.

Ability to remain curious, intentionally reflect, and generate creative suggestions.

Receptive to balancing several points of feedback, okay with public edits.

Flexible when working on collaborative and independent projects.

Willingness to seek help and ask questions.

Ability to collaborate with StuCo team over long-term projects.

Thorough understanding of how to build community within a team.

Experience working with FYP as a student employee, peer educator, or volunteer.

Experience and skills working with Microsoft Office and Google Drive, specifically Excel/Sheets.

Application

Applications are closed.

The Advising & Orientation (A&O) Student Coordinators (StuCos) work as part of a collaborative, cross-functional team to facilitate all aspects of the A&O program. The StuCos collaborate with each other to support professional staff, Student Assistants, Orientation Leaders, and other Student Coordinators in the planning and delivery of all programs for first-year students.

StuCos serve as paraprofessionals in the development and facilitation of Advising & Orientation programs and the recruitment, selection, training, and supervision of the Orientation Leader (OL) staff. StuCos also support other FYP programs as needed. As a team, we provide high-quality education, support, and transition resources to nearly 9,200 first-year students, including transfer and international students.

Overview

Hourly wage: $20.76 (effective January 1, 2025)

Start/end dates: Week of January 13, 2025–March, 2026

Student Employees cannot work more than 19.5 hours per week while classes are in session, including finals week, but can work up to 39.5 hours during breaks in winter and spring as agreed upon by your supervisor.

Hours available:

Winter quarter: 10–15 hrs/wk

Spring quarter: 10–15 hrs/wk

Summer quarter: 39.5 hrs/wk

Autumn quarter: 10–15 hrs/wk

Leave time (including vacation and sick time) may impact hours worked each week.

This position is an in-person position in MGH 120 with occasional work from home opportunities if needed and as agreed upon by your supervisor.

Summary of work

The StuCo for A&O Logistics will:

A&O program (40%)

Develop proficiency in utilizing and building technical and administrative skills/tasks within Microsoft Office, Google Suite, Zoom, Visual Zen, and other internal UW databases/systems.

Manage A&O preparation processes: Prep calendar (internal operations schedule), auditing student rosters, upload csv lists, manage lists from campus partners (athletics, engineering, College Edge), track student no-shows.

Organize and audit A&O spreadsheets for various stakeholders: Presenter list and Virtual Orientation Leader (VOL) sheets.

Help manage the A&O reservation system (Visual Zen), assist students in making reservations.

Coordinate the collection, organization, captioning, and basic editing of all A&O media, including slides, videos, and photographs.

Manage Zoom logistics, including creating meetings, updating alternate hosts and other settings, monitoring the Zoom logistics calendar to ensure all events hosted in FYP Zoom accounts do not conflict, and more.

Support the A&O Program StuCo in developing engagement activities for Virtual Orientation Leaders (ex. prebrief/debrief activities)

Manage attendance process during A&O with VOLs and process no-shows.

Support Orientation Leaders and A&O Program StuCo(s) throughout the summer, including but not limited to facilitating A&O sessions, taking session attendance, leading Zoom check-ins with VOLs, and facilitating VOL student outreach time.

Other FYP duties: Including but not limited to providing feedback on documents, presenting during student trainings, and supporting live Zoom rooms.

Support the planning and delivery of all programs in FYP in line with the functions of these roles and the StuCos’ developmental interests.

Communications and office support (55%)

Collaborate with the Student Coordinator for A&O Programs to support campus partners and Virtual Orientation Leaders during A&O programming, including issues chats and the end of summer celebration.

Manage website updates including but not limited to the orientation website and student agendas.

Manage student transition communications: create communication guides and support in responding to inquiries, help oversee FYP's Mongoose texting platform and student call lists.

Support Student Assistants (SA): assist with front desk operations, organize SA trainings, participate in SA meetings during A&O program.

Manage the fypadmin@uw.edu inbox and support the fyp@uw.edu inbox.

Staffing for Winter/Spring A&O.

Reaching out to VOL’s to secure support for session.

Recruitment (5%)

Support in the selection of the Virtual Orientation Leader team including recruitment info sessions, application review, interview support, and the selection process.

Participate in application reading for First-year Interest Group Leaders.

The position requires you to be located physically in the Mary Gates Hall Office (Suite 120). This position does not provide housing or a food stipend in the summer months.

Required qualifications

Full-time, degree-seeking, undergraduate student at the University of Washington in Seattle.

Enrolled in at least 12 credits in spring quarter (spring-quarter graduates are eligible to apply).

Enrolled in no more than 5 credits in summer quarter.

Good academic and conduct standing prior to and throughout the entire term of employment.

High attention to detail when auditing and creating documents.

Must be available to work winter quarter 2025–winter quarter 2026 (key program dates below, work will continue outside of these dates):

Winter ('25)

VOL/FIGL recruitment (early February)

Spring break - Spring A&O (TBD)

Summer

Training days (2 weeks in mid-June)

A&O dates (June - September)

Husky Kick-off (September)

Winter ('26)

Training new StuCo (3–5 hrs/week)

Preferred qualifications

Highly organized and detail-oriented, must be flexible and able to work in a fast-paced environment.

Experience crafting detailed written communication that is accessible to various audiences.

Ability to remain curious, intentionally reflect, and generate creative suggestions.

Receptive to balancing several points of feedback, okay with public edits.

Flexible when working on collaborative and independent projects.

Willingness to seek help and ask questions.

Ability to collaborate with StuCo team over long-term projects.

Thorough understanding of how to build community within a team.

Experience working with FYP as a student employee, peer educator, or volunteer.

Experience and skills working with Microsoft Office and Google Drive, specifically Excel/Sheets.

Application

Applications are closed.

First Year Programs is seeking a tech-savvy student passionate about supporting student success through effective communication. As the Communications and Engagement Student Coordinator (Comms StuCo), you will:

Work collaboratively with staff and student leaders to enhance the first-year experience at UW

Help manage and implement First-Year Networks

Create and manage social media content for Instagram using Meta Business Suite

Develop email communications through Jeto

Produce photography and short videos

The ideal candidate is energetic, creative, and has strong digital communication skills.

APPLY NOW

Summary of work

The Communications and Engagement Student Coordinator will:
Communications and marketing (50%)

Manage and implement a communications and marketing calendar for social media channels and email outreach

Create marketing materials for social media channels including short video and photography

Curate photo and video content for First Year Programs

Develop New Husky Communications including “Tips from Dubs” emails

Attend events, interview students, and use other outreach methods to promote and develop online engagement with FYP social media accounts

First-Year Networks (40%)

Plan, implement, and facilitate two Networks events (including Network Event during Dawg Daze) during the 2025-2026 school year

Create weekly emails that provide first-year students with opportunities to get connected to the UW community and UW resources

Manage the First-Year Networks discord

Manage the First-Year Networks sign-up process and form

Be the primary contact for First-Year Networks students and manage FYEngage shared email inbox

Conduct data tracking and assessment used to evaluate and improve the program

Conduct individual reach-outs to caseload students in order to support student transitions

Other duties as assigned (10%)

Support A&O programs as needed

Support Dawg Daze as needed

Be available for general FYP related tasks as assigned.

Support the FYP Front Desk as needed.

Actively engage with office activities and provide feedback on our procedures

Dates and hours

Start/end date: 6/16/25–6/12/26

Hourly wage: $20.76 (effective January 1, 2025)

Hours available:

Summer quarter: 20 hrs/week

Dawg Daze: 39.5 hours from 9/17-9/26 (including weekend and evening work)

Autumn quarter: 12-19.5 hrs/week

Winter quarter: 12-19.5 hrs/week

Spring quarter: 12-19.5 hrs/week

Required qualifications

Full-time, degree-seeking, undergraduate student on the Seattle campus with a graduation date no earlier than June of 2026

Good academic and conduct standing prior to and throughout the entire term of employment.

Must be able to work June 2025–June 2026 with a minimum of

15 hours during fall, winter and spring quarter

20 hours during Summer 2025 (beginning June 16)

Available to work the weekend of September 19-21, hours to be determined.

39.5 hours during Dawg Daze (September 17-26) (will flex hours once school begins)

Must have a high attention to detail

Must be flexible and able to work in a fast paced environment

Must be able to effectively communicate thought process, project status, and context to multiple supervisors

Desired qualifications

Experience crafting detailed written communication that is accessible to various audiences

Experience planning, implementing, and evaluating social media communications

Experience with video production

Comfortable interacting in-person with students and campus partners

Strong organizational skills and ability to work independently

Previous experience running or planning events

Previous experience with Microsoft Office

Application

Our intent in asking these questions is to gain insight into your perspective and a sense of who you are. Strong responses are thoughtful, sincere, complete, well-organized, and fall between the word limits identified for each question. We encourage you to compose your responses elsewhere and copy/paste into the application text boxes. Your responses are limited to 250 words per question, so please double-check that your responses fit after you paste them into the application.

Why are you interested in taking on the role of Communications and Engagement Student Coordinator?

This position is a mix of communications to a general audience and specific groups of students, as well as event management and content creation. Which one of these roles is most exciting to you and why?

Describe a time when you successfully balanced competing deadlines. What organizational systems did you use?

What aspects of UW student life are you most passionate about? How would you incorporate this passion into your communications and Networks planning to create authentic connections with first-year students?

In addition to these questions, you will be asked to complete and submit the following event promotion design challenge:

These three events are happening in the same week, and we want to promote them to our new students:
An Evening with Christine Sun Kim (Wednesday, April 30)
Free 1st Thursday Arboretum Public Tour (Thursday, May 1)
Botanical Print-Making Workshop (Saturday, May 3)

Please create a single Instagram post that effectively promotes these three events. You can choose how you would like to convey the information, but it must include at least one image (or multiple if you are creating a carousel format post) and a caption that you will submit after uploading your image(s).

Your design should maintain visual cohesion and establish a clear information hierarchy while adhering to UW branding requirements: UW Brand Resources and Guidelines. Please refer to the image below for recommendations for image dimensions and ratios:

APPLY NOW

The FIG Program Student Coordinator (StuCo) works as part of a collaborative team of professional staff, Student Coordinators, Student Assistants, and other student leaders to foster a meaningful first-year experience at the University of Washington. This StuCo provides highly detailed support for the programmatic and curricular aspects of the FIG Program. They will directly support the FIG Program Manager in the recruitment, training, and implementation of the FIG Program.

The FIG Program Student Coordinator position is limited to students who have previously been a FIG Leader.

Overview

Hourly wage: $20.76 (effective January 1, 2025)

Start/end date: Mid-August 2024–Finals Week Spring 2025

Student Employees cannot work more than 19.5 hours per week while classes are in session including finals week, but can work up to 39.5 hours during breaks as agreed upon by your supervisor.

Hours:

Ability to work mid-August 2024 (Exact Date TBD) – June 2025 with a minimum of:

20 hours per week in August/September 2024 (max of 30 hours per week).

12-15 hours during autumn 2024, winter 2025, and spring 2025 quarters.

Leave time (including vacation and sick time) may impact hours worked each week.

Ability to work in-person from the University of Washington in Seattle (Mary Gates Hall), flexibility for occasional remote work through a discussion with supervisor.

Summary of work

FIG Program Student Coordinator tasks include:

August–September (pre-quarter)

Self-guided pre-quarter prep development and launch, support of autumn quarter processes and logistics

Autumn/spring quarter

Curriculum and resource development, campus-partner guest-speaker logistics, and GEN ST 270/470 support

FIG Program logistics and operational support including:

Provide input, feedback and creative approaches to all aspects of FIG Leader training throughout the term of their role

Volunteer management of FIG Leaders

Managing communications (MS Teams channels and chats) and FIGs email, facilitating make-up hours, and support of large-scale role support systems, including SharePoint and Canvas

Live Pre-Quarter Prep, New Husky Welcome and End of Year Events, FIG Leader Community Day

Winter quarter

Support the annual large-scale recruitment process for FIG Leaders and Virtual Orientation Leaders through the entire process of recruitment, interviews, and hiring

Support FIG leader programs and events, including FIG Leader Welcome Night and recruitment information sessions

Required qualifications

Full-time, degree-seeking, undergraduate student at the University of Washington in Seattle

Enrolled in at least 12 credits in spring quarter (spring-quarter graduates are eligible to apply)

Enrolled in no more than 5 credits in summer quarter

Good academic and conduct standing prior to and throughout the entire term of employment.

Experience as a FIG Leader

Preferred qualifications

Highly organized and detail-oriented, must be flexible and able to work in a fast-paced environment.

Experience crafting detailed written communication that is accessible to various audiences

Strong organizational skills and ability to work independently

Good communication skills

Strong interpersonal skills working and supporting others

Application questions

Applications are closed.

Essay questions are listed below. Please be sure to answer all parts of the questions. We encourage you to compose your responses outside of the application first and then copy and paste them into the application text boxes. Your responses are limited to 100-250 words per question, so please double-check that your responses fit after you paste them into the application.

This position works with many people in FYP (staff, FIG Leaders, and other Student Coordinators/Student Assistants), so collaboration is an integral part of our work. Please describe what would be your collaborative approach to creating FIG Program materials that honor diverse perspectives and meet various learning and working styles.

As a Student Coordinator, you will be managing multiple projects and coordinating with various staff members. How do you manage your time when you have competing priorities?

A. Why are you interested in being a Student Coordinator?
B. What is one of FYP’s student leader competencies that you are hoping to continue to grow?
C. What learning or insights from your experience as a FIG Leader will you bring to this position?

A deadline that you and your supervisor have discussed is approaching. You realize that you will not be able to meet the deadline. What would you do in this situation?

Based on your current knowledge of the FIG Program StuCo position, what is one realistic thing you want to refine in the program to better support FIG Leaders in their role?

Overview

First Year Programs is seeking a collaborative group of three (3) organized, self-motivated, and creative students who are passionate about the FIG program and curriculum development. The FIGs Student Coordinator for Training team is responsible for providing constructive feedback on FIG Leaders’ modules during the Spring GEN ST 270/470 course.
The FIG Training Student Coordinator position is limited to students who have previously been a FIG Leader.

Hourly wage: $20.76 (effective January 1, 2025)

Start/ End Date: March 31, 2025–June 15, 2025

Hours available:

Spring quarter: 10-12 hours

Summer quarter: N/A

Autumn quarter: N/A

Winter quarter: N/A

Leave time (including vacation and sick time) may impact hours worked each week.

This position is a remote position.

Summary of work

The 2025 Student Coordinator(s) for FIG Training will:

70%: Support the training of FIG Leaders through weekly written constructive feedback of modules that they develop during the Spring GEN ST 270/470 class.

30%:

Track progress of individual FIG Leaders and keep 470 instructors updated on their progress.

Determine weekly themes of highlights or concerns from modules submitted.

Manage time efficiently each week to ensure feedback deadlines are met

Required Qualifications

Full-time, degree-seeking, undergraduate student at the University of Washington in Seattle

Enrolled in at least 12 credits in spring quarter (spring quarter graduates are eligible to apply)

Good academic and conduct standing prior to and throughout the entire term of employment.

Must be available to work:

3–5 hours per day Monday–Wednesday

Weekly hour-long meetings on Monday with FIG Training StuCo Team & FIG Program Teaching staff

FIG Leader Community Day: Friday, May 2, 2025

Potential new aspect of role: We are considering the idea that the FIG Training StuCo team would also attend in 270/470 sections regularly as part of weekly hours to support module workshopping time. This is still to be determined based on availability.

Preferred Qualifications

Highly organized and detail-oriented, must be flexible and able to work in a fast-paced environment.

Experience crafting detailed written communication that is accessible to various audiences.

Desire to learn more about curriculum development and support others in that process

Strong organizational skills and ability to work independently

Preference to be part of a team-oriented and collaborative environment working extensively with other First Year Programs student leaders and professional staff

Application

Deadline: 1/6/2025 at 8:00 a.m.

Applications are closed.

Application questions

Why are you interested in being a FIG Training student coordinator? How would you contribute to the improvement of the FIG Program in this role?

What attributes would you bring to a team dynamic? What is one area that you want to grow in related to working with the FIG Program Teaching team.

As a student coordinator, you will be managing multiple projects and coordinating with various staff members. How do you manage your time when you have competing priorities? How do you stay motivated when you are working in an autonomous work environment?

What would be your approach to giving feedback to a FIG Leader- specifically someone who has a different communication/workstyle than you?

Attention to Detail Task: Through this exercise, we hope to learn more about how you will provide constructive feedback to FIG Leaders on their completed modules.

Start by creating your own copy of the task! Select the following link, and you will be prompted to make your own copy of the document: 2025 FIG Training StuCo: Attention to detail task

Take no more than 20 minutes to review the task and complete the feedback. (We generally give Training StuCos the guidance that they should spend no more than 5–10 minutes per FIG Leader Timeline during the Spring)

Update the sharing settings of the document to be "Anyone with the link" is an "Editor using the blue "Share" button on the top right of the document.

Paste the link to your completed task in the question-answer field.

The First-Year Engagement Student Coordinators (StuCos) work as part of a collaborative team of professional staff, Student Coordinators, Student Assistants, and other student leaders to foster a meaningful first-year experience at the University of Washington.

Overview

Start/end date: March 25, 2024 – June 2025 (end of spring quarter 2025)

Hourly wage: $20.76 (effective January 1, 2025)

Student Employees cannot work more than 19.5 hours per week while classes are in session including finals week, but can work up to 39.5 hours during breaks and summer quarter as agreed upon by your supervisor.

Hours available:

Spring quarter: 7–15

Summer quarter: 39.5

Autumn quarter: 15

Winter quarter: 15

Spring quarter 2025: 5

Leave time (including vacation and sick time) may impact hours worked each week.

This position is an in-person position in MGH 120.

Summary of work

The Dawg Daze (DD) Student Coordinator will:

Dawg Daze (50%)

Support the First-Year Engagement Program Manager with planning and implementing Dawg Daze

Provide Dawg Daze logistics and operational support

Lead recruitment and training of Dawg Daze Leaders during spring and summer quarter

Be the primary contact and manager of the Dawg Daze Leaders

Plan and execute a Dawg Daze Leader kick-off event

Support the Dawg Daze Program Manager with overseeing the Dawg Daze Leadership Council

Volunteer management during Dawg Daze

Manage most communications surrounding Dawg Daze

Manage the DD event website

Manage the DD email inbox

Communicate with Campus and Community Partners about Dawg Daze events.

Approve, modify, schedule, and troubleshoot event submissions

Present to departments and Registered Student Organizations (RSOs) on Dawg Daze

Work closely with the Digital Communications and Design Student Coordinators to create digital and print marketing including social media campaigns

First-year Networks (40%)

Collaborate on planning and implementing the Network Kick-off Event during Dawg Daze

Provide logistic and communication support to First-Year Networks

Collaborate on planning, implementing, and facilitating Networks events through fall and winter of the 2024–2025 school year

First-year caseloading and outreach (5%)

Support the A&O caseloading and outreach process during the summer and winter programs

Support A&O programs as needed

Send timely emails to first-year students to check-in on their transition and offer support

Other duties as assigned (5%)

Be available for general FYP related tasks as assigned

Support the FYP front desk as needed

Actively engage with office activities and provide feedback on our procedures

Support Advising & Orientation How 2 Husky sessions and provide backup Zoom support for Family Orientation

Required qualifications

Full-time, degree-seeking, undergraduate student at the University of Washington in Seattle

Enrolled in at least 12 credits in spring quarter (spring-quarter graduates are eligible to apply)

Enrolled in no more than 5 credits in summer quarter

Good academic and conduct standing prior to and throughout the entire term of employment.

Must be able to work spring quarter 2024–June 2025 with a minimum of...

15 hours during spring, fall, winter

39.5 hours during summer quarter

39.5 hours during summer break: August 19–September 25th

Available to work the weekend of Dawg Daze, hours to be determined.

39.5 hours during Dawg Daze, will flex hours once school begins

Must have a high attention to detail

Must be flexible and able to work in a fast-paced environment

Must be able to effectively communicate track thought process, project status, and context to multiple supervisors

Preferred qualifications

Highly organized and detail-oriented, must be flexible and able to work in a fast-paced environment

Experience crafting detailed written communication that is accessible to various audiences

Experience with event management and planning

Application

Applications are closed.

Application questions

Essay questions are listed below. Please be sure to answer all parts of the questions. We encourage you to compose your responses outside of the application first and then copy and paste them into the application text boxes. Your responses are limited to 250 words per question, so please double-check that your responses fit after you paste them into the application.

What interests you in being the Dawg Daze StuCo? What do you think would be the most challenging part of the job?

As a StuCo, you will be managing multiple projects and be coordinating with various campus partners. How do you manage your time when you have competing priorities?

This position collaborates with internal and external partners to develop content and meet deadlines. How will you communicate with collaborators to create a productive work flow?

Student Coordinators contribute to a team with shared and specific functional responsibilities. What attributes would you bring to a team dynamic?

The Program Systems Student Coordinator (StuCo) works as part of a collaborative team of professional staff, Student Coordinators, Student Assistants, and other student leaders to foster a meaningful first-year experience at the University of Washington. This Student Coordinator provides highly-detailed support for course management and auditing of FIG clustering. They will also create, run, and send data-heavy reports as well as develop office-wide FYP assessments.

Summary of work

The Program Systems Student Coordinator will:

Manage FIG Cluster email (60%)

Support the FIG Program Manager and FIG Cluster Program Manager in monitoring and responding to all inquiries in the FIG (First-year Interest Groups) Cluster email account (cluster@uw.edu).

Utilize the Student Database system (SDB) to register students for extra FIG seats, respond period 24–48 hours after request is submitted

Respond to general inquiries relating to extra seats, FIGS, and registration

Use high attention to detail to run audits and compare emails, spreadsheets, FIG website, and the SDB system against each other

Develop and communicate reports (35%)

Maintain up-to-date and clean internal spreadsheets, establish clear channels of communication with FIG Program Manager and FIG Cluster Program Manager

Using Excel, create and disseminate weekly reports of FIG clusters, extra seats, and fill rates to program managers and campus partners

Regularly audit and cross reference SDB and the Time Schedule with FYP internal systems and websites

Other duties as assigned (5%)

Support professional staff in the development of office-wide assessments within SkyFactor and Visual Zen

Actively engage with office activities and provide feedback on our procedures

Required qualifications

Full-time, degree-seeking, undergraduate student at the University of Washington in Seattle

Enrolled in at least 12 credits in spring quarter

Enrolled in no more than 5 credits in summer quarter

Good academic and conduct standing prior to and throughout the entire term of employment.

Must be available to work spring quarter–start of fall quarter

Desired qualifications

Highly organized and detail-oriented, must be flexible and able to work in a fast-paced environment

Must be able to effectively communicate/track thought processes, project status, and context to multiple supervisors

Experience manipulating large data sets into accessible reports, advanced experience with excel is preferred but not required

Familiarity with the University of Washington Student Database (SDB)

Experience crafting detailed written communication that is accessible to various audiences

Application

Applications are closed.

Career Toolkit

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

For more information related to the statement above, please visit the University of Washington's Title IX Website.

First Year Programs

Student Coordinators

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Description

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A&O Program Student Coordinatorkeyboard_arrow_down

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A&O Logistics Student Coordinatorkeyboard_arrow_down

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Communications and Engagement Student Coordinatorkeyboard_arrow_down

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FIG Program Student Coordinatorkeyboard_arrow_down

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FIG Training Student Coordinatorkeyboard_arrow_down

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First-Year Engagement: Dawg Daze Student Coordinatorkeyboard_arrow_down

Overview

Summary of work

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Program Systems Student Coordinatorkeyboard_arrow_down

Summary of work

Required qualifications

Desired qualifications

Application

Career Toolkit

All positions: Description, qualifications, skills and compensation

A&O Program Student Coordinator

A&O Logistics Student Coordinator

Communications and Engagement Student Coordinator

FIG Program Student Coordinator

FIG Training Student Coordinator

First-Year Engagement: Dawg Daze Student Coordinator

Program Systems Student Coordinator