Event Host Resourceskeyboard_arrow_down

Event Host Resources 

1. See your event volunteers: fyp.uw.edu/ddvolunteers (tab #2) 
2. Tell us your attendance numbers (ok to have an estimate): fyp.washington.edu/ddnumbers
3. Review the  COVID-19 prevention checklist 
4. Marketing Materials, please use our logo in your social media, marketing and signage. Small Logo PNG - Large Logo PNG
5. Troubleshooting your event: If you have questions about your event, experience tech issues, etc. Please contact our office and we can help you find the appropriate UW resources. 
   1. Please note FYP does not have tables available for events. 
   2. Registered RSO's can request tables from the Student Organization Resource Center https://hub.washington.edu/get-involved/the-sorc/ 
6. If you have additional questions, don’t hesitate to send us an email at dawgdaze@uw.edu.

Submit an Event - Now Closedkeyboard_arrow_down

Event Submissions are now closed. Thank you to everyone who submitted an event - we had over 400+ submissions! 
 

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Submitted Events

If you submitted an event by the September 1st deadline we will process your submission in the order it was recieved.  Once your event has been submitted and appears as "Pending", we will contact you via email to confirm your event and share information about your location reservation. We recieve more than 300 event submissions every year - if you don't hear from us immediately, please be patient! If more than two weeks have passed since you submitted your event, please email dawgdaze@uw.edu. 

If your event has been approved and you need to make changes, please contact us via email. 

Accessing Event Details From Previous Years

If you've submitted a Dawg Daze event in the past, you can reference previous event submissions to build out your event this year! Review previous submissions from Dawg Daze Events. Unfortunately, event submissions from previous years have been archived on WordPress and must be re-submitted - this shouldn't take more than a couple of minutes! 

Requesting Student Volunteers 

Dawg Daze Leaders are returning undergraduate student volunteers and can help with general tasks such as equipment setup/takedown, crowd management, handing out materials, et cetera! Request student volunteers by logging into WordPress and indicating that you would like to request support from DDLs. You will be prompted to fill out additional information about shift times and expectations.

The priority deadline for volunteer requests is September 1st; if you would like to request volunteers after this date, email dawgdaze@uw.edu after filling out the WordPress form to let us know. We will do our best to schedule volunteers for your event, but cannot guarantee the availability of Dawg Daze Leaders. 

Marketing Materials

We strongly encourage the use of our logo in your marketing and signage! You can download it here:

• Small Dawg Daze Logo PNG

• Large Dawg Daze Logo PNG

 

Room Reservationskeyboard_arrow_down

Reserving a Room or Outdoor Space

First Year Programs has reserved a number of rooms and outdoor spaces across campus that can be used to host Dawg Daze events! Use of these rooms is free for Dawg Daze event hosts. To reserve a room, use the Room Use Grid to see available spaces, and select your top 3 choices when submitting your event through WordPress. Events are assigned a half-hour “buffer” before and after the event time for set-up and take-down - please account for this when making your room selection! Once you submit your event for approval, the First Year Programs team will assign you to a space and send you a confirmation email. 

First Year Programs' room reservations are made several months in advance, and unfortunately cannot be adjusted to accomodate individual events. You may be able to reserve a room directly through the HUB or CTE; however, First Year Programs cannot cover the cost of additional reservations made by event hosts. If you have any additional questions about room reservations, email dawgdaze@uw.edu. 

Using the Room Use Grid

When you are scheduling your event, visit the Dawg Daze Room Use Grid to see what rooms are available at your chosen time and date! Each day of Dawg Daze is listed on a different “tab”. Navigate between different days by selecting the appropriate date at the bottom of the screen. 

Additional Information About Classrooms 

You can learn more about the layout and available technology of individual rooms by visiting the classrooms website. To see details for a specific classroom on campus, replace the classroom code in the URL with the classroom you’re interested in exploring (e.g. “MGH+074” or “NAN+181). 

Some classrooms require a Husky Card for technology access, while others require a Technology Key. If your classroom requires a key, please arrange to pick one up from Kane 035 between 8AM and 5PM M-F. First Year Programs will not pick up your Technology Key for you. 

The Classrooms Website also provides information about how to use the technology in the “Room Instructions” link at the bottom right of each classroom page. For additional technology help, call 206-221-5000 and select option 2. 

 

Food Permitskeyboard_arrow_down

Serving Food at Dawg Daze Events

Dawg Daze event hosts are welcome to provide food at events! However, some types of food will require a temporary service food permit. In general, events serving pre-packaged, nonperishable food OR food obtained from an on-campus caterer (e.g. HFS, Bay Laurel Catering) do NOT require a food permit, while events serving perishable food from off-campus vendors DO require a food permit. Please consult the Food Permit Decision-Making Tree to determine whether your event will require a permit.

If your event requires a permit, submit your event as normal. We will reach out to you with a room assignment, which you can use to submit your permit request. Once it is approved, we will publish your event!

Frequently Asked Questionskeyboard_arrow_down

Who is eligible to host a Dawg Daze Event?

Dawg Daze Events can be hosted by campus departments, registered student organizations, and community sponsors. If your organization is not affiliated with the University of Washington or if you do not have a NetID, please reach out to ddadmin@uw.edu for information on event hosting and sponsorship.

The room I'd like to use isn't available at the time of my event. What should I do?

First Year Programs' room reservations are made several months in advance, and unfortunately cannot be adjusted to accomodate individual events. You may be able to reserve a room directly through the HUB or CTE; however, First Year Programs cannot cover the cost of additional reservations made by event hosts. If you have any additional questions about room reservations, email dawgdaze@uw.edu. 

How do I use the technology in my assigned classroom?

Visit the classrooms website to see details about the technology in your room. Some classrooms require a Husky Card for technology access, while others require a Technology Key. If your classroom requires a key, please arrange to pick one up from Kane 035 between 8AM and 5PM M-F. First Year Programs will not pick up your Technology Key for you. 

The Classrooms Website also provides information about how to use the technology in the “Room Instructions” link at the bottom right of each classroom page. For additional technology help, call 206-221-5000 and select option 2. 

My event has already been published. Can I make changes to it?

Please do not make changes to your event location, day or time without first checking with the Dawg Daze Team. Prior to September 1st you can update the description, image, and volunteer request sections of your event by logging back into WordPress using your NetID. After September 1st, if you would like to change the time, date, or location of your event, please send an email to dawgdaze@uw.edu. 

How can I request student volunteers for my event? 

Dawg Daze Leaders are returning undergraduate student volunteers, and can help with general tasks such as equipment setup/takedown, crowd management, handing out materials, et cetera! Request student volunteers by logging into WordPress and indicating that you would like to request support from DDLs. You will be prompted to fill out additional information about shift times and expectations.

The priority deadline for volunteer requests is September 1st; if you would like to request volunteers after this date, email dawgdaze@uw.edu. We will do our best to schedule volunteers for your event, but cannot guarantee the availability of Dawg Daze Leaders. 

What are the guidelines for events? 

All programming events and sponsorship opportunities should align with the mission and guiding philosophies of First Year Programs (see below). First Year Programs often consults with campus departments and units to ensure that messaging is aligned with current on-campus efforts. Request for event promotion and sponsorship will be considered in the context of supporting students in making connections with on-campus departments and units. 

Mission & Guiding Philosophy

First Year Programs fosters a successful undergraduate student experience through strategic programming that focuses on positive academic transitions and the development of learning communities. Through partnerships with faculty, staff, alumni, and student leaders our programs create the space for students to define how they will engage, learn, and thrive at the University of Washington.

Our work is guided by the following methods:

• Intentionality - We use current assessment, research, and best practices to make decisions.
• Collaboration - We develop transparent and collaborative relationships with campus and community partners.
• Diversity and Inclusion - We understand that all students have unique stories, and we support their individual learning paths.

Dawg Daze Marketing Packetkeyboard_arrow_down

If your Dawg Daze event has been approved, please add our logo on your marketing! 

• Small Dawg Daze Logo PNG
• Large Dawg Daze Logo PNG
• Winter Dawg Daze Logo PNG

Sponsorshipkeyboard_arrow_down

Is your organization interested in supporting Dawg Daze as a sponsor? We'd love to hear from you! You can reach us by sending an email to ddadmin@uw.edu - we look forward to working with you.