First Year Programs

Student Coordinator: Program Systems

The Program Systems Student Coordinator (StuCo) works as part of a collaborative team of professional staff, student coordinators, student assistants, and other student leaders to foster a meaningful first-year experience at the University of Washington. This student coordinator provides highly detailed support for course management and auditing of FIG clustering. They will also create, run, and send data-heavy reports as well as develop office-wide FYP assessments. 

Summary of Work 

The Program Systems Student Coordinator will: 

  • Manage FIG Cluster Email (60%)
    • Support FIG Program Manager and FIG Cluster Program Manager in monitoring and responding to all inquiries in FIG (First-year Interest Groups) Cluster email account (cluster@uw.edu). 
    • Utilize the Student Database system (SDB)  to register students for extra seats, respond period 24/48 hours after request is submitted 
    • Respond to general inquiries relating to extra seats, FIGS, and registration
    • Use high attention to detail to run audits and compare emails, spreadsheets, FIG website, and the SDB system against each other
  • Develop and Communicate Reports (35%)
    • Maintain up-to-date and clean internal spreadsheets, establish clear channels of communication with FIG Program Manager and FIG Cluster Program Manager
    • Using Excel, create and disseminate weekly reports of FIG clusters, Extra Seats, and Fill Rates to program managers and campus partners
    • Regularly audit and cross reference SDB and the Time Schedule with FYP internal systems and websites 
  • Other Duties as Assigned (5%)
    • Support ProStaff in the development of office-wide assessments within SkyFactor and Visual Zen
    • Actively engage with office activities and provide feedback on our procedures

Required Qualifications

  • Full-time, degree-seeking, undergraduate student on the Seattle campus
  • Enrolled in at least 12 credits in spring quarter
  • Enrolled in no more than 5 credits in summer quarter
  • Good academic and conduct standing prior to and throughout the entire term of employment.
  • Must be available to work Spring Quarter- Start of Fall Quarter (See Dates & Applications for details)

Desired Qualifications 

  • Highly organized and detail-oriented, must be flexible and able to work in a fast-paced environment.
  • Must be able to effectively communicate/track thought processes, project status, and context to multiple supervisors 
  • Experience manipulating large data sets into accessible reports, advanced experience with excel is preferred but not required
  • Familiarity with the University of Washington Student Database (SDB) 
  • Experience crafting detailed written communication that is accessible to various audiences

Application

Applications are currently closed.